Numbered boxes
Give every archive box a unique number and record its contents in a spreadsheet. The index stays with your office manager, not in the truck.
Business relocation
Office moving in Tbilisi with less downtime for your team
Office moving with DAVITIANI covers desks, chairs, cabinets, archives and equipment carried and transported between business premises in Tbilisi, often in phases or over a weekend. The price is set from an inventory, photos and the access rules of both buildings. To book, contact us in English by phone, text or WhatsApp, and we plan the schedule with your office manager.
- Phased, evening or weekend schedules
- Workstations labelled to a floor plan
- Archives moved in numbered boxes
- One English-speaking point of contact for planning
Timing
Choosing between a single move and a phased one
The right schedule depends on how long your business can pause and how much you have to move.
Small teams can often relocate in one evening or on a Saturday, with everyone back at their desks on Monday. Larger offices usually move department by department over several days, so part of the company keeps working while the rest is in transit.
| Approach | Works well for | What to plan |
|---|---|---|
| Weekend move | Offices that can close from Friday evening to Monday morning | Building access on Saturday and Sunday at both ends |
| Evening move | Small teams with a modest amount of furniture | Late service-lift hours and security staff on site |
| Phased move | Larger companies or those that cannot close | A clear order of departments and a fixed day for each |
| Partial move | Opening a second office or shrinking one floor | A precise list of what goes and what stays |
Our hours are Monday to Saturday 09:00-23:00 and Sunday 08:00-22:00. If your building only allows moves outside those hours, mention it early so we can discuss options.
Floor plan
Labelling workstations so every desk lands in the right place
The most useful document in an office move is a simple floor plan of the new premises with a number on every desk position. Each item from the old office then gets the matching number, and the crew places it without needing to ask anyone.
- 1
Number the new layout
Mark each workstation, meeting room and storage area on a plan of the new office. Print a few copies and send us a photo.
- 2
Tag every item
Put the same number on each desk, chair, drawer unit and box that belongs to that position. Colored stickers per department help even more.
- 3
Post the plan at the entrance
On the day, tape a large copy of the plan by the door of the new office. The crew uses it as a map.
- 4
Assign a floor captain
One person from your team stands at the destination and answers placement questions. That keeps the crew moving.
Ask staff to pack their own desk contents into one labelled box each, clearly marked with their name and desk number. Personal items and valuables should travel with the employee.
Technology
IT equipment is prepared by your own IT team
We carry and transport equipment. We do not disconnect networks, migrate servers or handle data.
Your IT staff or external IT provider should shut down, disconnect, label and, if needed, pack computers, monitors, printers and network devices before the crew arrives. They know which cables belong where and which machines hold data that must be backed up first. At the new site, they reconnect and test everything.
- Back up servers and workstations before anything is unplugged.
- Bag and label cables, power adapters and docking stations per desk.
- Keep laptops with their users rather than in the truck.
- Wrap monitors and keep them upright, ideally in original boxes if available.
- Tell us in advance about racks, UPS units or anything unusually heavy, so we can plan people and protection.
Electrical work at the new office, such as extra sockets or lighting, should be done by an electrician before the move. Our electrician page (in Georgian) is at electrician.
Paperwork
Archives, files and confidential documents
Paper archives are heavy and easy to mix up. The safest method is to pack them in numbered boxes that match a written index, so that anyone can find file 214 without opening twenty boxes.
Sturdy, not oversized
Paper gets heavy fast. Use strong boxes of a moderate size so they can be stacked and carried without splitting.
Confidential material
Seal sensitive boxes with tape your team signs across, and consider having an employee ride along or meet the truck at the destination.
Cabinets and safes
Filing cabinets usually travel empty. A safe is a special item: send us a photo, its approximate size and the floors involved so we can assess it.
Old files to discard
A move is a good moment to clear out paperwork your company no longer needs to keep. Decide what to shred before packing starts.
Old furniture to remove
Broken chairs and desks that will not be reused can be taken away separately. See our waste removal page (in Georgian) at waste removal.
Business centers
Rules at both business centers
Most offices in Tbilisi sit in business centers or mixed-use towers, and each has its own procedures.
Before we can confirm a date, someone at your company needs to check with building management at the old and the new address. Business centers in Vake, Saburtalo and along the main avenues usually have rules about when and how moves can happen.
- Is there a service lift, and does it need to be booked for a time slot?
- Must passenger lifts stay free for tenants during the move?
- Are passes or a list of crew names required at security?
- Where can a truck stop to load, and is there a loading bay or underground access?
- Do floors and lift walls need protective covering?
- Are weekend or evening moves allowed, and until what hour?
Share the answers with us, and if management sends written rules, forward them. We plan the crew and the vehicle around them. If the new office is on an upper floor with a lift that cannot take large meeting tables, an external furniture lift may be worth considering.
Arrival
Setting up at the new office
An office move ends when people can sit down and work, not when the truck is empty. We place desks, chairs and cabinets according to your plan and can reassemble furniture that was taken apart, if you agreed on that when booking.
Modular desks, meeting tables and shelving units often need to be dismantled at the old site and put back together at the new one. Tell us which pieces need this so the time is planned.
Newly fitted offices are often dusty. Booking after-renovation cleaning before the furniture arrives, and regular office cleaning afterwards, gives the team a fresh start.
If the new premises have split units that have not run for a while, it is worth checking them before summer. See our AC cleaning page.
For the reasoning behind the quote, read our moving cost guide. All moving services are listed on the movers overview.
FAQ
Frequently asked questions
Can you move our office over a weekend?
Yes, as long as both buildings allow weekend access. We work on Saturdays 09:00-23:00 and Sundays 08:00-22:00.
Will your crew disconnect our computers and server?
No. Your IT team or IT provider should prepare, disconnect and later reconnect all equipment. We handle the carrying and transport once it is ready.
Do you need to visit the office before quoting?
For small offices, a detailed list and photos are often enough. For larger moves, a site look may make sense, and we can discuss that when you get in touch.
How do you avoid mixing up desks from different teams?
By using your numbered floor plan and matching labels on every item. A person from your side at the destination answers any placement questions.
Can we pay by bank transfer and get paperwork for accounting?
Payment terms and any documents you need are agreed when booking. Please raise your accounting requirements in the first conversation.
How much notice do you need for an office move?
The more the better, because business centers often need time to approve service-lift slots and security lists. Let us know as soon as your lease dates are fixed, and we can pencil in a date while you finalize the details with building management.
Can you move only part of our office?
Yes. Partial moves, such as one department or a set of meeting-room furniture, are common. Give us an exact list of what goes.
Contact
Discuss your office relocation
Tell us the size of the team, both addresses and your preferred dates. We will come back with a plan and a price.
Send a short description
Mention the number of workstations and any building rules you already know.
Next step
Planning an office move?
Start with a floor plan and a rough inventory, send them in English, and we will propose a schedule.